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IO - FAQ
Last modified: Wednesday, 10 July 2024, 3:06 PM
Frequently Asked Questions
Before the mobility
There are three different ways to go abroad: Erasmus+, Non-Erasmus, and Free mover.
Erasmus+: You may attend classes and take examinations at the KLU´s partner universities affiliated with the European Union “Erasmus+ mobility” program which includes most (not all!) of our European partner universities. Each student receives a monthly grant and is required by the EU to do some specific paperwork such as an online linguistic assessment and online report. You can learn more about the program on our Erasmus+ Moodle page.
Non-Erasmus: While you remain a matriculated student at KLU, you may also spend a semester studying at a university outside of Europe linked to KLU through a bilateral partnership agreement. For some of the non-EU partners, different funding options are available.
Free Mover: Where no agreement is in place, you may seek information about a university of your choice and contact it directly. Remember to inform KLU´s International Office about each step you take and respect the specific KLU deadlines that apply. In addition to the KLU tuition fee you also pay the host universities tuition fee.
The semester abroad is mandatory for all Bachelor students.
Master students should check their Admissions Kit on page 3 to see, if there is a paragraph about the semester abroad.
Over the years, we have established a broad network of partner universities around the world at which you can spend your semester abroad. You can find a list of all our current partner universities and detailed information about requirements and the universities in general, on our Moodle page.
If there is no partner university at your preferred destination, e.g. Australia, you can go abroad as a so-called free mover.
Bachelor: The Semester abroad will take place in your fourth semester.
Master: The Semester abroad will take place in your third semester.
Please speak to the Careers Team as well as the partner university to see whether
a) your arrival at the host university can be postponed
b) an exception can be made in terms of your internship duration
All our agreements are based on a balanced exchange rate which we try
and have to obtain. Asking for more places when the rate is already unbalanced
would not be sufficient.
The International Office will make the allocation based on GPA, motivation and requirements at the partner university.
The results will be communicated in individual emails.
Please keep in mind that due to the limited availability of spots, it may happen that you do not get your first but your second or third choice.
Please check the requirements for each university on our Moodle page. Some universities, specifically in Latin America, require the students to have a certain level of Spanish and prove it with an official certificate before they arrive.
If there is no partner university at your preferred destination, e.g. Australia, you can go abroad as a so-called free mover.
They are on Mobility Online. Please set the right filter. If you can't see them (= "0" output, try to refresh the page or choose another browser).
While spending your semester abroad at one of our partner universities there are no additional tuition fees* to be paid at the partner university. Nevertheless, please keep in mind that you may be asked to pay administrative fees which must be covered by you.
*tuition fees have to be paid at OSU (USA)
Please check the website of the partner university and the fact sheet, if available.
- You are mostly free to choose courses from your related study area.
- Undergraduate students should take courses from Undergraduate level. Graduate students from graduate level.
- Language and culture courses do not count towards the ECTS goal.
- It is not permissible to choose courses identical to those which you have passed at the KLU already.
- You are free to attend courses which are worth more than the above listed ECTS. Sometimes it is advisable to choose an additional course beforehand, in case another one will be failed.
- If the host institution allows you to attend additional courses from other areas like culture, history, arts, etc. they could be recognized for the personal development module. Additional courses do not count towards the ECTS goal.
- Course sizes vary from partner to partner, from as small as 2 ECTS up to 15 ECTS per course or even more.
- Some host universities require students to attend courses worth 30 ECTS, check in advance with the respective contact person at the host university it this seems to be an issue for you.
Getting in touch with the students is very different from university to university. Some will be in touch sooner than others, depending on academic calendar, staff resources, summer/ winter breaks.
As the visa processes and requirements differ immensely from one country to another and we are not working together with any embassy, you must take care of the visa process yourself. However, we will provide you with a letter stating that you will spend your semester abroad at a partner university that will be useful for the visa process.
During the mobility
Please let us know as soon as possible so that we can make individual arrangements regarding your courses and examinations.
After the mobility
Check the re-sit dates at your host university first. Then get in touch with the KLU International
Office asap.
That depends on individual arrangements between you and your host
university. With some partners it is required that you go back for re-sit
exams. In case you have to retake an exam, please let us know as soon as you do
Please make sure to fulfill all the required steps in mobility online (category: after the mobility). Once everything is complete, we will enter the credits/grade.
Erasmus+
The whole process runs through our IO and mobility online.
We will guide you and offer an Info Session to give you further support. Please also check the presentations from the 1st Info Session which was held during your 1st semester.
KLU offers the performance-based PROMOS scholarship for students who want to spend their semester abroad at a partner university outside of europe.
Additionally there are different scholarship databases you can search for funding options like the DAAD database or the GOSTRALIA GOMERICA database. Unfortunately the International Office can't support you by finding an external funding option.
Once we received your GA if applicable supporting documents for the top ups, including green travel) and your signed Learning Agreement by all three parties, we issue the 1st share. This can take up to 4 weeks depending on the timing we receive it (e.g. public holidays, staff vacation, internal processes) but we try to forward it asap and usually it takes two weeks.
Before we can issue your second Erasmus share, you need to provide the following documents: student experience report, Transcript of Records, Confirmation of Stay and Erasmus+ report. After this, it can take up to 4 weeks depending on the timing we receive it (e.g. public holidays, staff vacation, internal processes) but we try to forward it asap and usually it takes two weeks.
PROMOS
The PROMOS Scholarship is a performance-based scholarship founded by the German Academic Exchange Service (DAAD) for students with good academic standing who want to spend their semester abroad outside of Europe and therefore, are not eligible for Erasmus funds. It is a one-time payment varying in amount depending on your destination and may help you to finance for example a long-haul flight.
Students who are spending their semester abroad outside of Europe can apply for PROMOS. In addition, interested students need a minimum GPA of 2.3 or better to be eligible and must prove their English language proficiency with an official certificate (even when studying in another language). You will be notified by the International Office if you are eligible to apply for PROMOS.
To ensure that the PROMOS selection process is as fair and transparent as possible we can't make any exceptions to this requirement.
The exact amount you will receive depends on the destination you are going to. The funding rates are being set by the DAAD and will be sent to you with the application information. The payment is a one-time payment.
In most cases, students receive the payment before they go on their semester abroad. Nevertheless, this may vary depending on when your semester at the host university starts and the length of the process in general.