Participation in the Welcome Week   

Attending Welcome Week is a compulsory first step into your life as a student at KLU.

It is the university's way of warmly welcoming you and making sure you are provided with all necessary study related information, so that a smooth and pleasant start to your university journey can be guaranteed.

Not only will your participation help you get acquainted with the university and provide you with important information to navigate yourself through your student career right away, it is also a good way to get to know your fellow class mates, the faculty & staff and make new contacts. Furthermore, you will receive all necessary documents for your studies at KLU, such as the transportation ticket and your student ID card.

Students who attend the Welcome Week are usually more confident when they start classes because they have had time to meet friends, get to know the campus and get settled. KLU’s Welcome Week introduces and builds upon various communities within the KLU family. Moreover, you will be enrolled in classes that require your presence Welcome Week activities (e.g. Introduction Library, IT Info Session).

In case you are prevented from attending you have to request an exemption in advance.

Dress Code at KLU  

You'll need formal as well as informal clothes for your studies at KLU. A normal lecture day at KLU is casual, some events are business casual, others like the graduation ceremony are business formal. If you are not sure about the dress code you may check dress code or inquire with current KLU students via the KLU students Facebook group. The dress code for your Welcome Day will be business casual!

Public Transportation / HVV Ticket  

As an additional benefit students at KLU will receive a ticket for public transportation within the metropolitan area of Hamburg. The transportation ticket is an extra service of KLU, which is not covered by the tuition fee. KLU students receive the transportation ticket at no cost - the additional value is about € 200 per year.

With the semester ticket you are able to make use of all public transportation in greater Hamburg area and across Germany at all times (the so called Germany semester ticket or "Deutschlandsemesterticket"). This includes use of the Metro-Bus, Subway (U-Bahn) / Rapid train (S-Bahn) and the regional trains (2nd class). Please note that fast trains (IC / ICE) are excluded, with some exceptions. Please find more information here.

The semester ticket will be ready for you to download by September 1^st, when all formalities are settled and your enrollment is complete. Until then you will have to buy a ticket at a HVV office or vending machine yourself. You will receive more information on how to download your ticket in August.

Please find more information on the HVV website.

IT Issues  

Your enrollment kit (which you will receive on your Welcome Day) contains among other things your IT Login credentials. With these credentials you can log in to the KLU portals such as MyKLU and Moodle. Moreover, you will receive a personal KLU email address which will be used from KLU staff as of the start of your studies.

IT Info sessions on campus 

Each class will have an IT Info Session during the Welcome Week. On the day of your IT Info Session please bring your laptop and mobile devices with you. Our IT department will assist you with logging in to the portals (MyKLU, Moodle), installation of the mobile calendar, WiFi configuration etc. Kindly note that this session is mandatory for everyone.

WiFi Configuration 

In case you would like to use the WiFi before your class IT Info session you may also check the respective section in IT Services (Moodle > IT Services > Manuals > WLAN EDUROAM). Kindly read the information provided and prepare your laptops/mobile devices accordingly.

IT Support after the Welcome Week 

In case you need any further individual support after the Welcome Week you can open an IT ticket or schedule an individual appointment with the IT Team via servicedesk@klu.org. Please indicate your request as an IT ticket in the subject line and already state the topic of your request.

KLU portal: MyKLU

MyKLU is one of KLU's study portals where you can check your grades, download enrollment certificates & current transcripts as well us update your address and contact details. Please login with your personal account to see all information (your login details will be included in your enrollment kit that you will receive on your first day at KLU). Of course our IT Team will help you with your first login during the IT session in the Welcome Week.

KLU portal: Moodle

Before starting at KLU you can already use our intranet portal Moodle for all pre-arrival questions. As of the start of your studies you will also have access to Student Services’ on-campus services as well as all other service departments, e.g. for downloading your lecture material. To do so please login with your personal account to see all information (your login details will be included in your enrollment kit that you will receive on your first day at KLU and will be sent via email by the end of August). Of course our IT Team will help you with your first login during the IT session in the Welcome Week.

Lecture calendar

Right after the Welcome Week you lectures at KLU will start (as of September 6). The dates of your lectures at KLU are integrated in your Office 365/Outlook. This integration is offered automatically, no special configuration is necessary. You only need to navigate to the calendar section and enable the lectures calendar by clicking on it. Of course our IT Team will help you with the implementation of the lectures calendar during the IT session in the Welcome Week.

Campus calendar 

All extracurricular events can be found in the Campus Calendar in Outlook. The campus calendar was created to provide a broad overview of all academic and non-academic dates to the whole KLU community.

With the campus calendar you will be able to check for

• semester dates (lecture periods, exam weeks, semester break,…)
• academic deadlines (registration deadline for your semester abroad, submission deadline for your thesis,…)
• campus events (lecture series, events organized by the student clubs, yearly events such as the Graduation Ceremony, Start-Up Day, Open Days,…)

We would like to encourage you to regularly check the Campus Calendar in order to make the best of your KLU experience. KLU offers quite a number of events during the year, be it teaching related or extracurricular. These events are great opportunities to network, broaden one’s mind and bring the KLU community closer together. The calendar is supposed to help you not to miss out on these dates and of course to facilitate organizing and structuring your studies successfully. 

(Please note that you will not be able to see your schedule in the Campus Calendar. Kindly continue using your lecture calendar for this purpose.)

Once on campus you will receive an email from campus.calendar@klu.org offering to share a calendar with you. Of course our IT Team will help you with the implementation of the campus calendar during the IT session in the Welcome Week.

Freikarte

… A ticket which opens the door to culture in Hamburg!

With the Freikarte, first year students can experience the cultural side of Hamburg for free! From October- January during your first semester you can visit a lot of theatres, museums, cinemas and even the Planetarium without paying for it - regardless how often you make use of this offer!

Conditions

• Free entry to all participating cultural institution (museums, theatres, cinemas, exhibitions). Please check the participating institutions here
• Only for first-year students for a limited time of 4 months (October-January)
• Only valid with your name completed on the card and in connection with your student ID

How to use the Freikarte

• Museums: just show the Freikarte to get in for free
• Theatres/opera/Planetarium/Cinemas: due to the limited number of seats, the principle "first come, first served" applies. 30 minutes before the performance, you will receive a free ticket at the entrance when showing your Freikarte. Of course only in case there are still seats available. Please be aware that premieres and special events are excluded.

KLU is very happy to take part in this project!