Welcome Week 2024
| Site: | myKLU Learning platform |
| Course: | Student Services - Orientation for New Students |
| Book: | Welcome Week 2024 |
| Printed by: | Guest user |
| Date: | Friday, 4 April 2025, 5:05 AM |
1. General Information
Welcome BSc class of 2027, MSc classes of 2026 and exchange students of 2024!
We are happy to inform that the Welcome Week 2024 will take place from September 2nd - 5th on KLU's campus. Your first day of classes will be September 6th and on the weekend of Sept. 7th and 8th we have great excursion planned for you which are optional.
What is the Welcome Week about?
The Welcome Week is the week prior to the first week of the academic semester. It consists of many essential information sessions and fun events. All activities have been designed to helping new students prepare starting their studies at KLU.
Throughout the Welcome Week, we aim to acquaint you with the university environment and introduce you to the individuals at KLU who will provide support throughout your academic journey. This period offers opportunities to familiarize yourself with KLU's campus, forge connections with fellow students, and engage with both administrative and academic staff.
Participation in the Welcome Week is expected of all new students, including those enrolled in BSc, MSc, and exchange programs.
We eagerly anticipate welcoming you to campus and integrating you into the vibrant KLU community.
Welcome Week (Sept. 2 - 5) Program
On the weekend (Sept. 7 & 8) we will have many optional events for you planned from you too choose from: Barge trip, graffiti tour, Mini golf, Dialog in silence, peer-to-peer events in the park and many more!
You will be able to check your individual Welcome Week schedule in our orientation app. An invitation email to download the app will be sent to you by mid-August . Please find the instruction and explanation later here and via email in August.
For now, we kindly ask you to block the above mentioned days in your calendars, in order not to miss out on anything.
Welcome Week App
To help you prepare for your start, we’ve created the “KLU Welcome Week 2024” mobile app. Inside, you’ll find everything you need to get started, including your final schedule for Welcome Week and resources to kick off your first semester. Instructions for downloading the app can be found here.
Schedule
In the “Program” section of the app, you’ll find all the sessions happening from September 2nd to 5th. You can add the sessions that matter most to you under “My Schedule.”
We are happy to welcome all starting classes together on September 2nd at 09 am CEST.
Please note that all sessions are mandatory unless marked with “optional”. Of course, you will only participate in the curriculum session that is relevant to your track. Be sure to check the attachment for detailed instructions.
Further information
Please find further details about the different Welcome Week events as well as some additional general information in the following chapters. Just click on the arrows at the bottom of each page or use the table of contents on the right hand side to navigate through each chapter.
Questions?
Do not hesitate to send an email to studentservices@klu.org.
1.1. Recordings Welcome Week 2024
Log-in fist on Moodle with your credentials.
A new window from Panopto opens when you click on one video. Select login and submit, no data entry needed. Now you should be able to play all videos.
2. Intercultural Training & Teambuilding: Grouping
There are two special events designed to get everybody up and moving: The intercultural training & the team building. The aim of both events is to provide each student with a hands-on and interactive learning experience. The skills you will learn, shall prepare you for classes and may help you grow personally as well.
Intercultural Training
The intercultural training shall introduce the students to an intercultural academic experience in Germany. Together with students from other countries than your own, you'll solve different exercises in order to understand what it means to study in an international environment. You will be divided into small groups to make the most of this experience.
Team building
The team building events are designed to get to know each other better as well as to build a sense of community within your class.
The intercultural training on September 5th, will take place at KLU in parallel groups and team building close to KLU, please note the room location to your respective group:
Group A(ces) Bachelor Students (incl. Exchange Students BSC)
9 am - 12 pm: Intercultural Training: please find the groups here
1 pm - 4 pm: Team building: please find the groups here. Note: there are two ships!
Group B(ees) Master Students Global Logistics (incl. Exchange Students MSC)
2.15 pm - 5.15 pm: Intercultural Training please find the groups here
10 am - 1 pm: Team building : please find the groups here. Note: there are two ships!
Group C(louds) Master Students Intern. Management (incl. Exchange Students MSC)
2.15 pm - 5.15 pm:Intercultural Training please find the groups here
11.30 am - 1.15 pm: Team building (incl. Exchange) please find the groups here. Note: there are two locations!
The team building takes place at different locations, please note the address here:
1. Cap San Diego (Ship) Überseebrücke, 20459 Hamburg
2. Rickmer Rickmers (Ship), Bei den Landungsbrücken 1a, 20359 Hamburg
3. Pause & Play
3.1 Pause & Play 1: Bremer Reihe 24, 20099 Hamburg
3.2 Pause & Play 2: Ferdinandstr. 3, 20095 Hamburg
We hope you will enjoy the events!
3. Optional events
We are also offering some optional activities to participate in. With these optional events we invite you to get to know KLU's neighborhood & the City of Hamburg together with your fellow students.
For our optional events we need to plan carefully in advance. Therefore, we kindly ask you for feedback whether you will join the event or not. We are happy if you join our additional events - but you do not have to.
Each event will be accompanied by at least one student tutor. You will thus get the chance to ask a current KLU student all questions about the university you may already have!
How to sign up
You will be able to sign up for optional events as soon as you have received your orientation app which will be sent to you in the course of August.
The places available will be allocated according to the first come, first serve principle. If registration is full, check out other days of the week for other optional events.
Please watch out that some events take place in parallel. Of course, it is not possible to register for two events at the same time.
Important: Participation will be free of charge for you.This implies that your registration is binding. If you have to cancel for important reasons (e.g. illness) this is okay. However, if you do not show up without cancellation, we will unfortunately have to charge you the ticket price.
4. Participation, dress code & more
Participation in the Welcome Week
Attending Welcome Week is a compulsory first step into your life as a student at KLU.
It is the university's way of warmly welcoming you and making sure you are provided with all necessary study related information, so that a smooth and pleasant start to your university journey can be guaranteed.
Not only will your participation help you get acquainted with the university and provide you with important information to navigate yourself through your student career right away, it is also a good way to get to know your fellow class mates, the faculty & staff and make new contacts. Furthermore, you will receive all necessary documents for your studies at KLU, such as the transportation ticket and your student ID card.
Students who attend the Welcome Week are usually more confident when they start classes because they have had time to meet friends, get to know the campus and get settled. KLU’s Welcome Week introduces and builds upon various communities within the KLU family. Moreover, you will be enrolled in classes that require your presence Welcome Week activities (e.g. Introduction Library, IT Info Session).
In case you are prevented from attending you have to request an exemption in advance.
Dress Code at KLU
You'll need formal as well as informal clothes for your studies at KLU. A normal lecture day at KLU is casual, some events are business casual, others like the graduation ceremony are business formal. If you are not sure about the dress code you may check dress code or inquire with current KLU students via the KLU students Facebook group. The dress code for your Welcome Day will be business casual!
Public Transportation / HVV Ticket
As an additional benefit students at KLU will receive a ticket for public transportation within the metropolitan area of Hamburg. The transportation ticket is an extra service of KLU, which is not covered by the tuition fee. KLU students receive the transportation ticket at no cost - the additional value is about € 200 per year.
With the semester ticket you are able to make use of all public transportation in greater Hamburg area and across Germany at all times (the so called Germany semester ticket or "Deutschlandsemesterticket"). This includes use of the Metro-Bus, Subway (U-Bahn) / Rapid train (S-Bahn) and the regional trains (2nd class). Please note that fast trains (IC / ICE) are excluded, with some exceptions. Please find more information here.
The semester ticket will be ready for you to download by September 1st, when all formalities are settled and your enrollment is complete. Until then you will have to buy a ticket at a HVV office or vending machine yourself. You will receive more information on how to download your ticket in August.
Please find more information on the HVV website.
IT Issues
Your enrollment kit (which you will receive on your Welcome Day) contains among other things your IT Login credentials. With these credentials you can log in to the KLU portals such as MyKLU and Moodle. Moreover, you will receive a personal KLU email address which will be used from KLU staff as of the start of your studies.
IT Info sessions on campus
Each class will have an IT Info Session during the Welcome Week. On the day of your IT Info Session please bring your laptop and mobile devices with you. Our IT department will assist you with logging in to the portals (MyKLU, Moodle), installation of the mobile calendar, WiFi configuration etc. Kindly note that this session is mandatory for everyone.
WiFi Configuration
In case you would like to use the WiFi before your class IT Info session you may also check the respective section in IT Services (Moodle > IT Services > Manuals > WLAN EDUROAM). Kindly read the information provided and prepare your laptops/mobile devices accordingly.
IT Support after the Welcome Week
In case you need any further individual support after the Welcome Week you can open an IT ticket or schedule an individual appointment with the IT Team via servicedesk@klu.org. Please indicate your request as an IT ticket in the subject line and already state the topic of your request.
KLU portal: MyKLU
MyKLU is one of KLU's study portals where you can check your grades, download enrollment certificates & current transcripts as well us update your address and contact details. Please login with your personal account to see all information (your login details will be included in your enrollment kit that you will receive on your first day at KLU). Of course our IT Team will help you with your first login during the IT session in the Welcome Week.
KLU portal: Moodle
Before starting at KLU you can already use our intranet portal Moodle for all pre-arrival questions. As of the start of your studies you will also have access to Student Services’ on-campus services as well as all other service departments, e.g. for downloading your lecture material. To do so please login with your personal account to see all information (your login details will be included in your enrollment kit that you will receive on your first day at KLU and will be sent via email by the end of August). Of course our IT Team will help you with your first login during the IT session in the Welcome Week.
Lecture calendar
Right after the Welcome Week you lectures at KLU will start (as of September 6). The dates of your lectures at KLU are integrated in your Office 365/Outlook. This integration is offered automatically, no special configuration is necessary. You only need to navigate to the calendar section and enable the lectures calendar by clicking on it. Of course our IT Team will help you with the implementation of the lectures calendar during the IT session in the Welcome Week.
Campus calendar
All extracurricular events can be found in the Campus Calendar in Outlook. The campus calendar was created to provide a broad overview of all academic and non-academic dates to the whole KLU community.
With the campus calendar you will be able to check for
- semester dates (lecture periods, exam weeks, semester break,…)
- academic deadlines (registration deadline for your semester abroad, submission deadline for your thesis,…)
- campus events (lecture series, events organized by the student clubs, yearly events such as the Graduation Ceremony, Start-Up Day, Open Days,…)
We would like to encourage you to regularly check the Campus Calendar in order to make the best of your KLU experience. KLU offers quite a number of events during the year, be it teaching related or extracurricular. These events are great opportunities to network, broaden one’s mind and bring the KLU community closer together. The calendar is supposed to help you not to miss out on these dates and of course to facilitate organizing and structuring your studies successfully.
(Please note that you will not be able to see your schedule in the Campus Calendar. Kindly continue using your lecture calendar for this purpose.)
Once on campus you will receive an email from campus.calendar@klu.org offering to share a calendar with you. Of course our IT Team will help you with the implementation of the campus calendar during the IT session in the Welcome Week.
Freikarte
… A ticket which opens the door to culture in Hamburg!
With the Freikarte, first year students can experience the cultural side of Hamburg for free! From October- January during your first semester you can visit a lot of theatres, museums, cinemas and even the Planetarium without paying for it - regardless how often you make use of this offer!
Conditions
- Free entry to all participating cultural institution (museums, theatres, cinemas, exhibitions). Please check the participating institutions here
- Only for first-year students for a limited time of 4 months (October-January)
- Only valid with your name completed on the card and in connection with your student ID
How to use the Freikarte
- Museums: just show the Freikarte to get in for free
- Theatres/opera/Planetarium/Cinemas: due to the limited number of seats, the principle "first come, first served" applies. 30 minutes before the performance, you will receive a free ticket at the entrance when showing your Freikarte. Of course only in case there are still seats available. Please be aware that premieres and special events are excluded.
KLU is very happy to take part in this project!
5. Welcome Day for PhD or MBA students
PhD students starting in September will have their own Welcome Day organized by the PhD Program Management.
MBA students will have their own Welcome Days and will start on a different date. You will be informed in time by our MBA program coordinators about the exact schedule for MBA students.