Enrollment for SuMO Students

1. Enrollment Guide

Enrollment is a mandatory step to start your studies at KLU. It establishes your student status.

All enrollment documents must be submitted by the date specified on your Certificate of Admission.

2. Get an overview: checklist

Submission deadline: All required documents must be submitted by the date specified on your Certificate of Admission.

Completeness is key: Avoid missing, incomplete, or unsigned documents.

In-Person verification: Original final degree documents are mandatory. Present these documents in person at the Office of Admissions at the start of your study program.

Adhering to this checklist ensures a smooth enrollment process.

*In order to verify your personal data (e.g. for issuing your Student ID card), we need to verify the following information: Name(s), date of birth, place of birth, nationality. You may cover or redact any other information on your ID card that you feel is unnecessary for this purpose. Rest assured, we will handle your data with the utmost care and confidentiality.

**Please check here if you will need a visa to enter Germany.

2.1. The right form of documents

The checklist in the previous chapter shows which enrollment documents must be submitted in which forms.

Nearly all documents can simply be sent by email to studentservices@klu.org.

Only your proof of health insurance must be reported electronically by your insurance company if you are insured with a statutory insurance. Please ask your insurance company to do so. If you have a private insurance, we need both: An electronic notification by a statutory health insurance company which states that you are exempted from public insurance as well as the confirmation of your private insurance sent by email.

As for your university degree certificates and transcripts of records, please present the original documents to the Office of Admissions during your first days on campus. You will be reminded by email about the same by the Admissions team.

3. Fill out the forms & prepare your personal documents

Fill out the forms

• Please fill out all required fields in the Application for Enrollment, Library Regulations, Code of Academic Integrity and Declaration of Consent and sign the forms.

Prepare your personal documents

In addition to KLU's forms we need some personal documents from you:

• Proof of health insurance: It is very important that you submit exactly the document that we need as proof. Please find more information on what is required in Germany and what you need to submit here.

• Copy of your national ID card

• Copy of your student visa (if applicable; this document can be submitted later on as this always takes some time. Please make sure to submit a copy of it by August 20, 2024 at the latest)

How to submit your documents?

Please send all documents by email to studentservices@klu.org

3.1. Photo requirements

In the application for enrollment we ask you to submit a digital picture of you. Please send the picture a separate attachment to the application for enrollment via email.

What will we use your photo for?

The photographs serve as visual aids for class overviews, which are exclusively accessible to departments internally and, most importantly, to professors.

Your passport photo has to be:

• in business look
  
• in color
• taken within the last 6 months to reflect your current appearance
• taken in front of a plain white or grey background
• taken in full-face view directly facing the camera

Here are two example photos:

4. Final Check

Final Check:

• Utilize the checklist in chapter 2 "Get an overview" or on the second page of your enrollment application to ensure you have all necessary documents.

• Submit all documents, preferably in one PDF file, along with a digital passport photo via email to studentservices@klu.org.

• Submit documents early to avoid delays. Note that missing, incomplete, or unsigned documents can hinder the enrollment process.

Submission Deadline:

• The deadline for submitting all documents is February 14, 2024.

• Contact Student Services for any queries.

Post-Submission Process:

• If all required documents are submitted by the deadline, you will receive your enrollment certificate via email.

• IT login credentials for your Outlook account and other important portals will be provided by our IT department.

• On your first day at KLU you will receive an enrollment kit that additionally contains your Student ID card.
  

• If you submitted preliminary documents , e.g.,due to an incomplete Bachelor’s degree, you will be preliminarily enrolled.
• Ensure all required documents are submitted within your first semester at KLU (by January 15, 2025 at the latest).

*Please adhere to the specified deadlines to ensure a smooth enrollment process.